Online: Visit this link to sign up today! By Phone: 800-999-4332, ext. 7 Outside the U.S. and Canada: 858-535-8979, ext. 7

Where does this event take place?

All conference events including sessions, Sponsor Marketplace and networking events take place at the Hilton Alexandria Mark Center Hotel located at 5000 Seminary Rd., Alexandria, VA 22311.

What are the Attendee Registration hours for questions/assistance?

Registration hours: Thursday, March 9: 7:30am - 7:30pm Friday, March 10: 6:30am 6:00pm Saturday, March 11: 6:30am - 6:30pm Sunday, March 12: 7:30am – 11:00am

Can people bring in their own equipment to use/demonstrate in sessions when working out?

No, because of safety concerns we cannot allow any other type of equipment (wearable, portable) other than the equipment that IDEA has provided in the conference session(s).

How do I join the IDEA Support Squad?

Being a Support Squad member is a fantastic opportunity to be involved behind the scenes, make life-long friends and Inspire the World to Fitness! If you’re reading this you must already know the reputation IDEA has for hosting the most energetic, thought-provoking and cutting-edge events in the industry. Space is limited for this exclusive group; don’t miss your chance and get your application in today! To learn more about the benefits of joining this program and to apply, please visit this link: http://www.ideafit.com/assistant .

Once on-site, you will want to make sure you have your registration confirmation, session handouts, water (bring a bottle and refill it at the water stations), snacks, a sweatshirt (sometimes the rooms get a little cool, especially after some exercise), a yoga mat (for mind/body sessions), a notepad and a pen or pencil and business cards for networking.

Are there places to change and/or shower between classes?

Unfortunately, other than your hotel room, there are no shower facilities available to attendees in the hotel. Restroom facilities throughout the venue can be used for changing clothes, if needed.

Will handouts be available for event sessions?

Session handouts will not be available at the event. Attendees should print the handouts they need. Session handouts will be available to print at least 2 weeks prior to the event.

How do I get CECs for the sessions I attend?

Your proof of attendance and CEC credits are on your CEC certificate, which you can access any time after the conference at www.ideafit.com/myeducation . Workouts do not qualify for CECs. They are designed to be just that, a workout. No CEC-able education is associated with them. Your CEC certificate will populate with the sessions you selected during the registration process. You will receive communications on how to change/select sessions leading up to the event.

Which certification agencies offer CECs for this event?

IDEA will petition most certifying agencies for event CECs including ACE, ACSM, AFAA, NASM, NESTA, NSCA and more. Once CECs have been approved, they will be listed in the session descriptions.

How many CECs can I earn at the event?

You can earn up to 20 CEC hours by attending the full event and even more if you attend a Pre-Event Intensive session. That’s enough credits for your certification renewal! (Please check with your specific certification agency for their renewal criteria).

What do I do if zero credits are assigned to my scheduled session?

CECs are assigned by the certification agency, not IDEA. Certification agencies base credits on the education provided and presenter qualifications. If you would like to attend a different session that is offering CEC credit, simply make the change online to your schedule prior to attending the event, or to make changes to your schedule on-site, visit Attendee Registration.

How many CECs are offered for each session?

Generally, you’ll receive one CEC per contact hour for workshops and lectures. If you attend a 2-hour workshop, you’ll receive up to 2 credit hours. We are in the process of getting approvals from each of the agencies above and will post the credits soon as they are available. That way you’ll know exactly how many credits the session you are interested in attending is approved for by your certification agency.

Do I get CECs for completing the Pre-Event Intensive?

Yes, at the end of the Pre-Event Intensive session you’ll receive a Certificate of Completion that will include the number of CECs for attending. Make a copy for your records and send a copy to your certification agency.

What is the age you need to be in order to attend/register for the IDEA Personal Trainer Institute?

You need to be at least 18 years old in order to attend the IDEA Personal Trainer Institute. In response to attendee requests and to preserve the educational atmosphere of the convention, children under the age of 18 are not allowed in sessions, even to observe.

What is your policy on service animals?

If you require an Emotion Support Animal (ESA) please contact IDEA prior to arriving to the event. IDEA will require current documentation (not more than one year old) on letterhead from a licensed mental health professional stating (1) the attendee has a mental health-related disability listed in the Diagnostic and Statistical Manual of Mental Disorders (DSM IV); (2) having the animal accompany the attendee is necessary to the attendee’s mental health or treatment; (3) the individual providing the assessment of the attendee is a licensed mental health professional and the attendee is under his/her professional care; and (4) the date and type of the mental health professional’s license and the state or other jurisdiction in which it was issued. This documentation may be required as a condition of permitting ESA’s to accompany attendees. Under the Americans With Disabilities Act, ESA’s are not given the same rights and exemptions as Service Animals and approval of ESA’s in public areas and businesses are at the discretion of those entities. If prior approval is not given by IDEA, attendees will be asked to remove the ESA from the event.

What is the IDEA Cancellation Policy?

Event cancellations on or before February 8, 2023 will be refunded in full (less a $100 processing fee). Cancellations received after February 8, 2023 will be issued an open credit, in the full amount of your purchase that can be used toward a future IDEA event. Open credits issued will expire on December 31 of the following calendar year. *IDEAfit+ memberships purchased as part of a bundle package are non-refundable. We’ve made it easier to switch names on event registrations at no charge. If you can’t make it, you may send a colleague in your place by contacting Inspired Service at least 7 days prior to the event (switches are subject to a fee increase based on member status). Contact Inspired Service for further assistance at 858-535-8979, ext. 7, or email at member@ideafit.com . IDEA Health & Fitness Association is not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of an event. IDEA shall assume no liability whatsoever in the event this conference is canceled, rescheduled or postponed due to a fortuitous event, act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labor strike, extreme weather or other emergency.

What safety protocols are in place to protect against the spread of COVID-19?

IDEA is committed to the Health & Safety of the community. Along with following CDC and state guidelines for best practices in gatherings, the measures below will be in place to help ensure your safety. Please practice responsible gathering techniques by taking your temperature prior to arrival and home-testing if you’re feeling symptomatic. Keeping the community free of COVID is a shared responsibility; please do your part. Sanitizing wipes will be provided to clean equipment before and after use IDEA supports and encourages mask wearing at this event Hand sanitizer will be available in common areas We will ask all participants to sign a waiver during the registration process to acknowledge they understand IDEA’s parameters for producing a healthy and safe event

Will there be a virtual offering for IDEA Personal Trainer Institute?

Select sessions will be recorded and available post-event through the Video Library at http://www.ideafit.com . There will not be a “live” virtual offering.

Is IDEA Personal Trainer Institute available to non-IDEAfit+ members?

Yes, but one of the many benefits of being an IDEAfit+ member is discounted pricing on events. If you would like to attend IDEA Personal Trainer Institute and are not currently an IDEAfit+ member, we have created a bundle pricing. This includes a 1-year IDEAfit+ membership and registration to 2023 IDEA Personal Trainer Institute for less than the price of signing up as a non-IDEAfit+ member. Other great benefits of being a member can be found here.

Hotel & Travel

Headquarter Hotel

Hilton Alexandria Mark Center
5000 Seminary Rd.
Alexandria, VA 22311

Special IDEA Room Rate

Single/Double Rate $155, additional rates may apply for more than 2 people per room.
*Plus applicable state and local taxes.

This rate is based on availability and is valid until Tuesday February 14, 2023 (cut-off date). This rate can also include up to 3 days prior and 3 days after the event, depending on availability. Please make your reservations on-line using the link below. Check-in time is 3:00pm. Check-out time is 12 noon.

Reservations received after the cut-off date of Tuesday February 14, 2023, will be at the prevailing rack rate and based on availability. A cancellation fee of one night’s room revenue will be charged by the hotel for failure to cancel a guaranteed reservation at least 72 hours prior to the guest’s arrival date.

Make a reservation

Parking

There is a special reduced rate for IDEA Personal Trainer Institute attendees of $18 per day (with in/out privileges). This rate applies to overnight or daily guests parking at the hotel.

To receive the IDEA discounted rate(s), you must pay your parking charges with the parking attendant stationed at IDEA Registration, prior to going back to your car. Payment can be made with cash or credit card at any time after you have entered the building. Pay early to avoid long lines at the end of the day.

If you bypass the attendant in the Grand Ballroom foyer and exit the parking structure without paying first, you will be charged the standard rate (up to $28).

There are 2 entrances and 2 exits for the parking structure. The upper and lower level each have an entrance and exit. You may choose either of the exit locations.

*Plus applicable state and local taxes.

Transportation

For public transportation options from your location to the Host Hotel visit https://www.wmata.com.

Airline Travel

Washington National Airport (DCA) is located roughly 4 miles from the host hotel. Estimated taxi fare is $30.
Washington Dulles Airport (IAD) is located roughly 30 miles from the host hotel. Estimated bus fare is $30 and estimated taxi fare is $75.
Baltimore-Washington International Airport (BWI) is located roughly 40 miles from the host hotel. Estimated taxi fare is $85.

Hotel & Travel

Headquarter Hotel

Special IDEA Room Rate

Parking

Transportation

Airline Travel

FAQs

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