Frequently Asked Questions

You can register by visiting this link, or by calling Inspired Service at (800)-999-IDEA (4332)

All conference events including sessions, Expo Hall and networking events take place at the Hilton Chicago located at 720 S. Michigan Ave., Chicago, IL 60605 

Group discounts start at 5 people. For more information please contact events@ideafit.com 

Registration hours:

• Thursday, February 22: 7:30am - 6:30pm
• Friday, February 23: 6:15am  5:15pm
• Saturday, February 25: 6:15am  5:15pm
• Sunday, February 26: 7:30am – 10:00am 

No, because of safety concerns we cannot allow any other type of equipment (wearable, portable) other than the equipment that IDEA & ASCN have provided in the conference session(s). 

Being a Support Squad member is a fantastic opportunity to be involved behind the scenes, make life-long friends and Inspire the World to Fitness! If you’re reading this you must already know the reputation IDEA & ACSM have for hosting the most energetic, thought-provoking and cutting-edge events in the industry. Space is limited for this exclusive group; don’t miss your chance and get your application in today! 

To learn more about the benefits of joining this program and to apply, please visit this link:  Support squad - IDEA Health & Fitness Association.

Once on-site, you will want to make sure you have your registration confirmation, session handouts, water (bring a bottle and refill it at the water stations), snacks, a sweatshirt (sometimes the rooms get a little cool, especially after some exercise), a yoga mat (for mind/body sessions), a notepad and a pen or pencil and business cards for networking. 

Unfortunately, other than your hotel room, there are no shower facilities available to attendees in the hotel. Restroom facilities throughout the venue can be used for changing clothes, if needed. 

Session handouts will not be available at the event. Attendees should print the handouts they need. Session handouts will be available to print at least 2 weeks prior to the event. If you decide to change sessions on-site, session handouts can be found in the event app. 

Your proof of attendance and CEC credits are on your CEC certificate, instructions on how to find your CEC certificate will be email at the conclusion of the event. Workouts do not qualify for CECs. They are designed to be just that, a workout. No CEC-able education is associated with them.  

Your CEC certificate will populate with the sessions you selected during the registration process. You will receive communications on how to change/select sessions leading up to the event. 

IDEA & ACSM will petition all NCCA accredited agencies for event CECs including ACE, ACSM, AFAA, NSCA and more. Once CECs have been approved, they will be listed on the event landing page. 

You can earn up to 20 CEC hours by attending the full event and even more if you attend a Preconference session. That’s enough credits for your certification renewal! (Please check with your specific certification agency for their renewal criteria). 

CECs are assigned by each certification agency. Certification agencies base credits on the education provided and presenter qualifications. If you would like to attend a different session that is offering CEC credit, simply make the change online to your schedule prior to attending the event, or to make changes to your schedule on-site, visit Attendee Registration. 

Generally, you’ll receive one CEC per contact hour for workshops and lectures. If you attend a 2-hour workshop, you’ll receive up to 2 credit hours. We are in the process of getting approvals from each of the agencies above and will post the credits soon as they are available. That way you’ll know exactly how many credits the session you are interested in attending is approved for by your certification agency.  

Yes, at the end of the Pre-Event Intensive session you’ll receive a Certificate of Completion that will include the number of CECs for attending. Make a copy for your records and send a copy to your certification agency. 

You need to be at least 18 years old in order to attend the Health & Fitness Summit. In response to attendee requests and to preserve the educational atmosphere of the convention, children under the age of 18 are not allowed in sessions, even to observe. 

If you require an Emotion Support Animal (ESA) please contact IDEA prior to arriving to the event. IDEA will require current documentation (not more than one year old) on letterhead from a licensed mental health professional stating (1) the attendee has a mental health-related disability listed in the Diagnostic and Statistical Manual of Mental Disorders (DSM IV); (2) having the animal accompany the attendee is necessary to the attendee’s mental health or treatment; (3) the individual providing the assessment of the attendee is a licensed mental health professional and the attendee is under his/her professional care; and (4) the date and type of the mental health professional’s license and the state or other jurisdiction in which it was issued. This documentation may be required as a condition of permitting ESA’s to accompany attendees. Under the Americans With Disabilities Act, ESA’s are not given the same rights and exemptions as Service Animals and approval of ESA’s in public areas and businesses are at the discretion of those entities. If prior approval is not given by IDEA, attendees will be asked to remove the ESA from the event. 

Event cancellations on or before February 1, 2024 will be refunded in full (less a $100 processing fee). Cancellations received after February 1, 2024 will not be eligible for a refund, for any reason.  

*IDEAfit+ memberships purchased as part of a bundle package are non-refundable. 

We’ve made it easier to switch names on event registrations at no charge. If you can’t make it, you may send a colleague in your place by contacting Inspired Service at least 7 days prior to the event (switches are subject to a fee increase based on member status). Contact Inspired Service for further assistance at 858-535-8979, ext. 7, or email at  member@ideafit.com. IDEA and/or ACSM is not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of an event. IDEA and/or ACSM shall assume no liability whatsoever in the event this conference is cancelled, rescheduled, or postponed due to a fortuitous event, act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labor strike, extreme weather or other emergency. 

IDEA and ACSM are committed to the Health & Safety of the community. Along with following CDC and state guidelines for best practices in gatherings, the measures below will be in place to help ensure your safety. Please practice responsible gathering techniques by taking your temperature prior to arrival and home-testing if you’re feeling symptomatic. Keeping the community free of COVID is a shared responsibility; please do your part.  

• Sanitizing wipes will be provided to clean equipment before and after use  

• IDEA supports and encourages mask wearing at this event 

• Hand sanitizer will be available in common areas 

• We will ask all participants to sign a waiver during the registration process to acknowledge they understand IDEA’s parameters for producing a healthy and safe event. 

Yes, select sessions will be offered virtually beginning Tuesday February 27, 2024. You can purchase the virtual event as a stand alone option or as an upgrade to view sessions you weren’t able to participate in live. 

The virtual event will consist of pre-recorded videos and will not take place live.