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Visa Information

Visa Information

Steps & Guidelines For Obtaining A U.S. Visa

Step 1

To receive a letter of invitation from IDEA Health & Fitness Association, contact Kelly Nakai immediately at [email protected] or fill out the Visa Application Form.

Step 2

Determine the type of visa you will need.

If you are traveling for less than 90 days from a qualified country, you may not need a Business (B-1) Visa. Currently, 38 countries participate in the Visa Waiver Program (VWP). View a complete list of eligible countries.

Step 3

Schedule an interview appointment immediately with the U.S. Embassy or Consulate by telephone, mail, over the Internet or in person, depending on the circumstances in your country. Click here to locate the Embassy in your country.

Specific Visa appointment and processing wait times vary for each Embassy or Consulate. Click here to locate your city’s estimated wait time.

Step 4

Be sure to ask what fees are required and how they are to be paid. (Most fees are nonrefundable and must be paid prior to the appointment.)

Step 5

Get all your documentation ready:

  • A valid passport
  • Appropriate applications. Click here for a current list of forms.
  • Documents to support the application: detailed employment, reason for travel and financial status
  • Proof of payment of fees
  • IDEA letter of invitation

Step 6

Submit your application, passport and supporting documents to the U.S. Embassy or Consulate on your scheduled interview date.

Step 7

In some cases, additional reviews will be required. Steps will vary from requests for additional interviews and information to official registration and fingerprinting. This may add at least 4–6 weeks to the processing time. Please plan accordingly and get the process started as early as possible.


Important Tips To Prevent Denial Of Visa

Establish and convince the U.S. Embassy or Consulate that you have strong ties with your country (e.g., job, house, family, bank account). “Ties” are the various aspects of your life that bind you to your country or residence: your possessions, employment, social and family relationships. Consular offices are aware of diversity. During the Visa interview they look at:

  • Professional background
  • Social status
  • Cultural ties
  • Family situation
  • Long-range plans

Questions To Ask Yourself If Visa Is Denied:

  1. Did I explain my situation accurately?
  2. Did the consular officer overlook something?
  3. Is there any additional information I can present to further establish my residence and strong ties in my home country?
  4. Did I present convincing NEW evidence of strong ties to my home country?

Helpful Links and Phone Numbers:

 

  • Business Visa Center Email: [email protected] (preferred means of contact)
    Phone: 202-663-3198 Hours: 8:30am to 5pm (EST) Monday – Friday.
  • For general Visa information and to speak with a Visa Specialist, contact the Visa office at:
    Phone: 202-663-1225 Hours: 8:30am to 5pm (EST) Monday – Friday.

FAQs

How do I register?

Online: Visit this link to sign up today! By Phone: Call our Inspired Service Team toll-free at (800) 999-4332, ext. 7. Outside the U.S. and Canada: dial (858) 535-8979, ext. 7. (7:00am-5:00pm Pacific Time, Monday-Friday) Please have your credit card number and expiration date ready.

Where does the IDEA World Convention take place?

All sessions, events and the expo will be held at: the Anaheim Convention Center, located at 800 W Katella Ave, Anaheim, CA 92802.

Where do I check in?

Check in for all events at the Anaheim Convention Center, Hall D.

Where does the IDEA World Club & Studio Summit take place?

All sessions for the IDEA World Club & Studio Summit will be held at the Anaheim Convention Center, located at 800 W Katella Ave, Anaheim, CA 92802. Please check in at Hall D.

Where does the IDEA World Nutrition & Behavior Change Summit take place?

All sessions for the IDEA World Nutrition & Behavior Change Summit will be held at the Anaheim Convention Center, located at 800 W Katella Ave, Anaheim, CA 92802. Please check in at Hall D.

Where does the IDEA World Fitness & Nutrition Expo take place?

The IDEA World Fitness & Nutrition Expo will be held at the Anaheim Convention Center, located at 800 W Katella Ave, Anaheim, CA 92802.

What are the Attendee Registration hours for questions/assistance?

Tuesday, July 7: 3:00pm - 6:00pm
Wednesday, July 8: 7:00am – 6:30pm
Thursday, July 9: 6:30am – 6:00pm
Friday, July 10: 6:30am – 7:00pm
Saturday, July 11: 6:30am – 7:00pm
Sunday, July 12: 7:00am – 11:30am

How do I get a group discount on event registrations?

For a discount on group registrations please contact IDEA Inspired Service at (800) 999-4332 ext. 7 for assistance.

Do IDEA Business Members have an event discount?

IDEA Business Members receive the discounted member price on unlimited registrations for conference and preconference sessions. Please contact IDEA Inspired Service at (800) 999-4332 ext. 7 for assistance.

Can people bring in their own equipment to use/demonstrate in sessions when working out?

No, because of safety concerns we cannot allow any type of equipment (wearable, portable) other than the equipment that IDEA has provided in the conference session(s)..

I'm interested in the IDEA Support Squad? How do I join?

Being a Support Squad member is a fantastic opportunity to be involved behind the scenes, make life-long friends and Inspire the World to Fitness! If you’re reading this you must already know the reputation IDEA has for hosting the most energetic, thought-provoking and cutting-edge events in the industry. Space is limited for this exclusive group; don’t miss your chance and get your application in today!

To learn more about the benefits of joining this program and to apply, please visit this link: www.ideafit.com/assistant www.ideafit.com/assistant.

What should I bring?

Once on-site, you will want to make sure you have your registration confirmation barcode that was e-mailed to you, picture ID, a printed copy of sessions, water (bring a bottle and refill it at the water stations), snacks, a sweatshirt (sometimes the rooms get a little cool, especially after some exercise), a yoga mat (for mind-body sessions), a notepad and a pen or pencil, business cards for networking, the conference brochure (if you want to change a session) and session handouts.

Are there places to change and/or shower between classes?

Unfortunately, other than your hotel room, there are no shower facilities available to attendees in the hotel. Restroom facilities throughout the venue can be used for changing clothes, if needed.

Will handouts be available for event sessions?

Session handouts will not be available at the event. Session handouts can be found here. Please print any handouts you need prior to the event and bring them with you. If you decided to change session on-site, session handouts can be found in the event app.

How do I get CECs for the sessions I attend?

Your proof of attendance and CEC credits are on your CEC certificate, which you can access anytime after the conference at www.ideafit.com/myeducation. Workouts do not qualify for CECs. They are designed to be just that, a workout. No CEC-able education is associated with them.

Which certification agencies offer CECs for this event?

The credits you can earn at this event are recognized by the following agencies: ACE, ACSM, AFAA, BOC, NASM, NFPT, NSCA, W.I.T.S., Cooper Institute, NETA, NESTA, and NFPT. If your certification agency is not listed, simply check with the agency to see what credits it allows.

How many CECs can I earn at the event?

You can earn up to 21 CEC hours by attending the full event and even more if you attend the preconference sessions. That’s enough credits for your certification renewal! (Please check with your specific certification agency for their renewal criteria).

What do I do if zero credits are assigned to my scheduled session?

CECs are assigned by the certification agency, not IDEA. Certification agencies base credits on the education provided and presenter qualifications. If you would like to attend a different session that is offering CEC credit, simply make the change online to your schedule prior to attending the event, or to make changes to your schedule on-site, visit Attendee Registration.

How many CECs are offered for each session?

Generally, you’ll receive one CEC per contact hour for workshops and lectures. If you attend a 2-hour workshop, you’ll receive up to 2 credit hours. We are in the process of getting approvals from each of the agencies above and will post the credits in session selection as soon as they are available. That way you’ll know exactly how many credits the session you are interested in attending is approved for by your certification agency. Check out how many CECs were offered at last year’s event.

Do I get CECs for completing the preconference sessions?

Yes, at the end of the preconference session you’ll receive a Certificate of Completion that will include the number of CECs for attending. Make a copy for your records and send a copy to your certification agency.

What is the age you need to be in order to attend/register for the IDEA World Convention?

You need to be at least 18 years old in order to attend the IDEA World Convention. In response to attendee requests and to preserve the educational atmosphere of the convention, children under the age of 18 are not allowed in sessions, even to observe.

What is your policy on service animals?

If you require an Emotion Support Animal (ESA) please contact IDEA prior to arriving to the event. IDEA will require current documentation (not more than one year old) on letterhead from a licensed mental health professional stating (1) the attendee has a mental health-related disability listed in the Diagnostic and Statistical Manual of Mental Disorders (DSM IV); (2) having the animal accompany the attendee is necessary to the attendee’s mental health or treatment; (3) the individual providing the assessment of the attendee is a licensed mental health professional and the attendee is under his/her professional care; and (4) the date and type of the mental health professional’s license and the state or other jurisdiction in which it was issued. This documentation may be required as a condition of permitting ESA’s to accompany attendees. Under the Americans With Disabilities Act, ESA’s are not given the same rights and exemptions as Service Animals and approval of ESA’s in public areas and businesses are at the discretion of those entities. If prior approval is not given by IDEA, attendees will be asked to remove the ESA from the event.

What is the IDEA Cancellation Policy?

If we receive your cancellation notice 30 days prior to an event, the administrative processing fee is $100. There will be no refunds allowed after that date or for no-shows. You can cancel anytime prior to the event and a credit will be issued that can be used toward a future IDEA event. Credits issued will expire on December 31 of the following calendar year.

We’ve made it easier to switch names on event registrations at no charge. If you can’t make it, you may send a colleague in your place by contacting Inspired Service at least 7 days prior to the event (switches are subject to a fee increase based on member status). Contact Inspired Service for further assistance at 858-535-8979, ext. 7, or email at [email protected].

IDEA Health & Fitness Association is not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of an event. IDEA shall assume no liability whatsoever in the event this conference is canceled, rescheduled or postponed due to a fortuitous event, act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labor strike, extreme weather or other emergency.

What is the cancellation policy for the Anaheim Adventures?

You may cancel your Anaheim Adventures session with full refund up until June 8, 2020. No refunds will be issued for cancellations received after this date. If you have any additional questions, you may contact Inspired Service at (800) 999-4332, x7, or email at [email protected].