What is the IDEA Cancellation Policy?
If we receive your cancellation notice 30 days prior to an event, the administrative processing fee is $100. There will be no refunds allowed after that date or for no-shows. You can cancel anytime prior to the event and a credit will be issued that can be used toward a future IDEA event. Credits issued will expire on December 31 of the following calendar year.
We’ve made it easier to switch names on event registrations at no charge. If you can’t make it, you may send a colleague in your place by contacting Inspired Service at least 7 days prior to the event (switches are subject to a fee increase based on member status). Contact Inspired Service for further assistance at 858-535-8979, ext. 7, or email at firstname.lastname@example.org.
IDEA Health & Fitness Association is not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of an event. IDEA shall assume no liability whatsoever in the event this conference is canceled, rescheduled or postponed due to a fortuitous event, act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labor strike, extreme weather or other emergency.
How do I register?
Online: Visit this link to sign up today!
By Phone: 800-999-4332, ext. 7; Outside the U.S. and Canada: 858-535-8979, ext. 7.
Where does this event take place?
All conference events including sessions, Sponsor Marketplace and networking events take place at the Hilton Alexandria Mark Center Hotel located at 5000 Seminary Rd., Alexandria, VA 22311
How do I get my registration for free (Refer-a-Friend Program)?
After you purchase your registration online, another window will open providing you with a personalized link, which you may choose to share with your friends. If at least five of your friends buy an IDEA registration to an IDEA event using your personalized link, you will receive a refund of the registration fees you paid, to the credit card you used to purchase your registration, within 90 days after the event.
How to get a group discount on event registrations?
For a discount on group registrations please contact IDEA Inspired Service at 800-999-4332, ext. 7, for assistance.
Do IDEA Business and Premium Access members have an event discount?
IDEA Business and Premium Access Members receive the discounted member price on unlimited registrations for the conference and preconference sessions. Please contact IDEA Inspired Service at 800-999-4332, ext. 7, for assistance.
What are the Attendee Registration hours for questions/assistance?
Thursday, April 4: 7:30am - 7:30pm
Friday, April 5: 6:30am - 6:45pm
Saturday, April 6: 6:30am - 6:30pm
Sunday, April 7: 7:30am - 12 Noon
Thursday, March 7: 8:30am - 7:30pm
Friday, March 8: 6:30am - 6:00pm
Saturday, March 9: 6:15am - 6:25pm
Sunday, March 10: 7:30am - 12 Noon
Can people bring in their own equipment to use/demonstrate in sessions when working out?
No, because of safety concerns we cannot allow any other type of equipment (wearable, portable) other than the equipment that IDEA has provided in the conference session(s).
Interested in joining the IDEA Support Squad?
Being a Support Squad member is a fantastic opportunity to be involved behind the scenes, make life-long friends and Inspire the World to Fitness! If you’re reading this you must already know the reputation IDEA has for hosting the most energetic, thought-provoking and cutting-edge events in the industry. Space is limited for this exclusive group; don’t miss your chance and get your application in today!
To learn more about the benefits of joining this program and to apply, please visit this link: www.ideafit.com/assistant.
What should I bring?
Once on-site, you will want to make sure you have your registration confirmation, picture ID, a printed copy of sessions, water (bring a bottle and refill it at the water stations), snacks, a sweatshirt (sometimes the rooms get a little cool, especially after some exercise), a yoga mat (for mind/body sessions), a notepad and a pen or pencil, business cards for networking, the conference brochure (if you want to change a session) and session handouts.
Are there places to change and/or shower between classes?
Unfortunately, other than your hotel room, there are no shower facilities available to attendees in the hotel. Restroom facilities throughout the venue can be used for changing clothes, if needed.
Will handouts be available for event sessions?
Session handouts will not be available at the event. Attendees should print the handouts they need. Session handouts will be available to print at least 2 weeks prior to the event. To print handouts, click on Session Handouts.
How do I get CECs for the sessions I attend?
Your proof of attendance and CEC credits are on your CEC certificate, which you can access anytime after the conference at www.ideafit.com/myeducation. Workouts do not qualify for CECs. They are designed to be just that, a workout. No CEC-able education is associated with them.
Which certification agencies offer CECs for this event?
The credits you can earn at this event are recognized by the following agencies: ACE, ACSM, AFAA, BOC, NASM, NFPT, NSCA, W.I.T.S., Cooper Institute, NETA, NESTA, and NFPT. If your certification agency is not listed, simply check with the agency to see what credits it allows.
How many CECs can I earn at the event?
You can earn up to 20 CEC hours by attending the full event and even more if you attend the preconference sessions. That’s enough credits for your certification renewal! (Please check with your specific certification agency for their renewal criteria).
What do I do if zero credits are assigned to my scheduled session?
CECs are assigned by the certification agency, not IDEA. Certification agencies base credits on the education provided and presenter qualifications. If you would like to attend a different session that is offering CEC credit, simply make the change online to your schedule prior to attending the event, or to make changes to your schedule on-site, visit Attendee Registration.
How many CECs are offered for each session?
Generally, you’ll receive one CEC per contact hour for workshops and lectures. If you attend a 2-hour workshop, you’ll receive up to 2 credit hours. We are in the process of getting approvals from each of the agencies above and will post the credits in session selection as soon as they are available. That way you’ll know exactly how many credits the session you are interested in attending is approved for by your certification agency. Check out how many CECs were offered at last year’s event here
Do I get CECs for completing the preconference sessions?
Yes, at the end of the preconference session you’ll receive a Certificate of Completion that will include the number of CECs for attending. Make a copy for your records and send a copy to your certification agency.
What is the age you need to be in order to attend/register for the IDEA Personal Trainer Institute?
You need to be at least 18 years old in order to attend the IDEA Personal Trainer Institute. In response to attendee requests and to preserve the educational atmosphere of the convention, children under the age of 18 are not allowed in sessions, even to observe.
What is your policy on service animals?
If you require an Emotion Support Animal (ESA) please contact IDEA prior to arriving to the event. IDEA will require current documentation (not more than one year old) on letterhead from a licensed mental health professional stating (1) the attendee has a mental health-related disability listed in the Diagnostic and Statistical Manual of Mental Disorders (DSM IV); (2) having the animal accompany the attendee is necessary to the attendee’s mental health or treatment; (3) the individual providing the assessment of the attendee is a licensed mental health professional and the attendee is under his/her professional care; and (4) the date and type of the mental health professional’s license and the state or other jurisdiction in which it was issued. This documentation may be required as a condition of permitting ESA’s to accompany attendees. Under the Americans With Disabilities Act, ESA’s are not given the same rights and exemptions as Service Animals and approval of ESA’s in public areas and businesses are at the discretion of those entities. If prior approval is not given by IDEA, attendees will be asked to remove the ESA from the event.