Online: Visit this link to sign up today! By Phone: Call our Inspired Service Team at 800-999-4332, ext. 7; Outside the U.S. and Canada: 858-535-8979, ext. 7. 7:00am-5:00pm Pacific Time, Monday-Friday. Online: Visit this link to sign up today! By Phone: Call our Inspired Service Team at 800-999-4332, ext. 7; Outside the U.S. and Canada: 858-535-8979, ext. 7. 7:00am-5:00pm Pacific Time, Monday-Friday.

Where does this event take place?

Event check-in and registration, the IDEA World Fitness & Nutrition Expo and most educational sessions will take place at the Los Angeles Convention Center, West Hall. The host hotel and select educational sessions are at the JW Marriott at L.A. Live.

Please check-in at the Los Angeles Convention Center, West Hall, located at 1201 S. Figueroa St. Los Angeles, CA 90015.

Where does the IDEA World Fitness & Nutrition Expo take place?

The IDEA World Fitness & Nutrition Expo will be held at the Los Angeles Convention Center, West Hall, located at 1201 S. Figueroa St. Los Angeles, CA 90015.

What are the Attendee Registration hours for questions/assistance?

Wednesday, July 12: 7:30am - 5:30pm Thursday, July 13: 6:30am - 6:00pm Friday, July 14: 7:00am - 6:00pm Saturday, July 15: 7:00am - 6:30pm Sunday, July 16: 7:30am – 10:00am

Is IDEA World available to non-IDEAfit+ members?

IDEA World is a member-only event. If you would like to attend IDEA World and are not currently an IDEA member, we have created bundle pricing. This includes a 1-year IDEA Pro membership and registration to IDEA World for one convenient price. Other great benefits of being a member can be found here.

Will there be an IDEA World Club & Studio Summit

IDEA World Club & Studio Summit will not be a standalone event in 2024. Club & Studio sessions will be a track on the IDEA World program that is open to all paid attendees. If you are a Club & Studio owner or manager interested in attending, please register as an IDEA World attendee, and select the sessions within the Club & Studio track. In addition, there will be a Club & Studio pre-event intensive geared toward Club & Studio owners.

Will there be an IDEA World Nutrition & Behavior Change Summit

IDEA World Nutrition & Behavior Change Summit will not be a stand-alone event in 2023. Nutrition & Behavior Change sessions will be a track on the IDEA World program that is open to all paid attendees. If you are a nutritionist or dietitian interested in attending, please register as an IDEA World attendee, and select the sessions within the Nutrition & Behavior Change track.

Can people bring in their own equipment to use/demonstrate in sessions when working out?

No. Due to safety concerns, we cannot allow any other type of equipment (wearable, portable) other than the equipment that IDEA has provided in the conference session(s).

Interested in joining the IDEA Support Squad?

Being a Support Squad member is a fantastic opportunity to be involved behind the scenes, make life-long friends and Inspire the World to Fitness! If you’re reading this you must already know the reputation IDEA has for hosting the most energetic, thought-provoking and cutting-edge events in the industry. Space is limited for this exclusive group; don’t miss your chance and get your application in today! To learn more about the benefits of joining this program and to apply, please visit this link: Support squad - IDEA Health & Fitness Association .

Once on-site, you will want to make sure you have your registration confirmation, picture ID, a printed copy of session handouts, water (bring a bottle and refill it at the water stations), snacks, a sweatshirt (sometimes the rooms get a little cool, especially after some exercise), a yoga mat (for mind/body sessions), a notepad and a pen or pencil and business cards for networking.

Are there places to change and/or shower between classes?

Unfortunately, other than your hotel room, there are no shower facilities available to attendees in the hotel or convention center. Restroom facilities throughout the venue can be used for changing clothes, if needed.

Will handouts be available for event sessions?

Session handouts will not be available at the event. Attendees should print the handouts they need. Session handouts will be available to print at least 2 weeks prior to the event. If you decide to change sessions on-site, session handouts can be found in the event app.

How do I get CECs for the sessions I attend?

Your proof of attendance and CEC credits are on your CEC certificate, which will be emailed to you at the conclusion of the event. The certificate will populate with the sessions selected during the registration process. You will receive communication on how to change/select sessions leading up to the event.

Which certification agencies offer CECs for this event?

IDEA will petition most certifying agencies for event CECs including ACE, ACSM, AFAA, NASM, NESTA and more. Once CECs have been approved, they will be listed in the session descriptions.

How many CECs can I earn at the event?

You can earn up to 26 CEC hours by attending the full event. Receive up to 8 more if you attend a Pre or Post-Event Intensive session. That’s enough credits for your certification renewal! (Please check with your specific certification agency for their renewal criteria).

What do I do if zero credits are assigned to my scheduled session?

CECs are assigned by the certification agency, not IDEA. Certification agencies base credits on the education provided and presenter qualifications. If you would like to attend a different session that is offering CEC credit, simply make the change online to your schedule prior to attending the event, or to make changes to your schedule on-site, visit Attendee Registration.

How many CECs are offered for each session?

Generally, you’ll receive one CEC per contact hour for workshops and lectures. If you attend a 2-hour workshop, you’ll receive up to 2 credit hours. We are in the process of getting approvals from each of the agencies above and will post the credits as soon as they are available. That way you’ll know exactly how many credits the sessions you are interested in attending are approved for.

Do I get CECs for completing the Pre or Post-Event Intensive?

Yes, at the end of the Intensive session you’ll receive a Certificate of Completion that will include the number of CECs for attending. Make a copy for your records and send a copy to your certification agency.

What is the age you need to be in order to attend/register for the IDEA World?

You need to be at least 18 years old in order to attend IDEA World. In response to attendee requests and to preserve the educational atmosphere of the event, children under the age of 18 are not allowed in sessions, even to observe.

What is your policy on service animals?

If you require an Emotion Support Animal (ESA) please contact IDEA prior to arriving to the event. IDEA will require current documentation (not more than one year old) on letterhead from a licensed mental health professional stating (1) the attendee has a mental health-related disability listed in the Diagnostic and Statistical Manual of Mental Disorders (DSM IV); (2) having the animal accompany the attendee is necessary to the attendee’s mental health or treatment; (3) the individual providing the assessment of the attendee is a licensed mental health professional and the attendee is under his/her professional care; and (4) the date and type of the mental health professional’s license and the state or other jurisdiction in which it was issued. This documentation may be required as a condition of permitting ESA’s to accompany attendees. Under the Americans With Disabilities Act, ESA’s are not given the same rights and exemptions as Service Animals and approval of ESA’s in public areas and businesses are at the discretion of those entities. If prior approval is not given by IDEA, attendees will be asked to remove the ESA from the event.

What is the IDEA Cancellation Policy?

Cancellations on or before June 12, 2023 will be refunded in full (less a $100 processing fee). Cancellations received after June 12, 2023 will be issued an open credit, in the full amount of your purchase that can be used toward a future IDEA event. Open credits issued will expire on December 31 of the following calendar year. *IDEAfit+ membership fees purchased as part of a bundle package are non-refundable. We’ve made it easier to switch names on event registrations at no charge. If you can’t make it, you may send a colleague in your place by contacting Inspired Service at least 7 days prior to the event (switches are subject to a fee increase based on member status). Contact Inspired Service for further assistance at 858-535-8979, ext. 7, or email at member@ideafit.com . IDEA Health & Fitness Association is not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of an event. IDEA shall assume no liability whatsoever in the event this conference is canceled, rescheduled or postponed due to a fortuitous event, act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labor strike, extreme weather or other emergency.

Will there be a virtual offering for IDEA World Convention?

Select sessions will be recorded and available post-event through the Video Library at www.ideafit.com . There will not be a “live” virtual offering for this event.

Exhibitor FAQ

What comes with my booth?

8’-high back wall drape
3’-high side rail drape
(1) 6’ x 30” white skirted table
(2) contour chairs
(1) wastebasket
(1) 7” x 44” ID sign
Unlimited complimentary exhibitor badges
24-hour security
Opportunity to add your company description to the live exhibitor map
Basic listing in the mobile app
Online Exhibitor Service Manual

What are the set-up days, show-dates, and dismantle dates?

Exhibit Show Schedule

Tuesday, July 11, 2023	Exhibitor Move-in 8:00 am - 5:00 pm
Wednesday, July 12, 2023	Exhibitor Move-in 8:00 am - 5:00 pm
Thursday, July 13, 2023	Exhibitor Move-in 8:00 am - 5:00 pm
Friday, July 14, 2023	Show Hours 10:00 am - 5:00 pm Unopposed by Sessions (busiest time) 11:30 am - 2:00 pm
Saturday, July 15, 2012	Show Hours 10:00 am - 5:00 pm Unopposed by Sessions (busiest time) 11:30 am - 2:00 pm Exhibitor Move-out 5:00 pm - 10:00 pm
Sunday, July 16, 2022	Exhibitor Move-out 8:00 am - 3:00 pm

PLEASE NOTE:

Exhibits may not be dismantled prior to 5:00 pm on Saturday, July 15, 2023.
All exhibits must be dismantled and removed by Sunday, July 16, 2023 at 3pm.

How does lead scanning work through the IDEA Fitness Events App?

First, you must ensure you have purchased the lead scanning function. If you haven't, you may do so by contacting Vivian Griggs at [email protected].

In order to use the Lead Scanning you will need to download an App that will be sent to you after purchase and prior to the event. A lead scanning license can only be used on one device. You may purchase multiple licenses if necessary.

Administrator(s) will have access to a detailed list of all scanned leads. The lead report will provide you with real-time data on: name, email, scanner (who from your company scanned that lead), phone*, title* and company*.

*Denotes that these items are provided if available, as some leads may opt out of providing this information.

How do I accept Purchases?

Most of our current exhibitors use these methods: credit card, Square Inc., cash, check, etc.

Do I need a tax permit for selling?

Sales conducted at IDEA World Fitness and Nutrition Expo will be subject to sales tax as laid out by the California Department of Tax and Fee Administration. Each exhibitor is responsible for registering with the Tax Department and paying any and all applicable taxes.

The California Tax Department website can be accessed here - https://onlineservices.cdtfa.ca.gov/_/

Am I allowed to sample nutrition products from my booth?

Certain health requirements must be met in order for you to sample food or beverage products at the IDEA World Fitness and Nutrition Expo.

If you plan on sampling food in any size please complete the sampling forms in the Exhibitor Kit .

NOTE: If you will be handling food or beverages at all (IE taking the items out of their original wrapping), you need a hand washing station. Please see guidelines in the Exhibitor Kit.

Appropriate permits will need to be secured by June 14, 2023, and a copy sent to Vivian Griggs ([email protected]). If the permit has not 20 been secured no food or beverage will be permitted in your booth. For an additional fee of $90 an extension date of June 28, 2023, is an option. No permits will be accepted past June 29, 2023.

My product must be refrigerated upon arrival. What are my options?

Refrigerated accessible storage is available for $500 per exhibitor. Union labor will need to be hired each time a pallet or box needs to be delivered to your booth. Refrigerated storage can be secured through RPMxpo ([email protected])

IF YOU ARE SHIPPING TO THE SHOW: On the following page is a label that was created specifically for product/items that need to be refrigerated upon arrival to the conference site. This is not to be used in place of your carriers shipping labels, this is just to mark the freight to be delivered to the correct location.

IF YOU ARE BRINGING YOUR ITEMS IN A PERSONALLY OWNED VEHICLE/VAN: You will still need to attach these labels to the pieces you need to be refrigerated. The loading dock will be staffed by freight personnel whom you can inform of the marked pieces that will be refrigerated when you arrive.

**PLEASE NOTE REFRIGERATED ITEMS MAY ONLY BE SHIPPED DIRECTLY TO SHOW SITE**

RETRIEVING YOUR REFRIGERATED ITEMS: Items stored in the refrigerated unit will be billed a $500 set-up fee and ½ hour labor each time you need to retrieve these items. There will be a service desk for the full duration of the show which you can visit to inform me of needed materials. Refrigerated items are still subject to standard material handling rates.

How much product should I bring with me to the show?

In 2023, we’re expecting around 10,000 fitness professionals to visit the Expo. Review the busiest expo hours above when planning for the largest crowds. Also, typically, Saturday brings more consumers than Friday. Please keep in mind the shipping and material handling fees. Full details on material handling and shipping options can be found in the Exhibitor Kit.

Is there a flat rate for apparel material handling?

Yes. If your Exhibit Materials are strictly clothing, a special material handling rate will apply. Materials will be unloaded from inbound trucks and delivered to the exhibitor’s booth. At the close of the show, the materials will be picked up from the exhibitor’s booth, taken to the loading dock and loaded on the outgoing truck. There will be a roundtrip flat rate charge of $475.00 per each 10’X10’ space occupied.

Where do I store everything during the show? Is there a cost to do that?

Our general services contractor, rpmXPO, will have Accessible Storage options for you on-site at the event. Please see the Material Handling Rate Schedule in the Exhibitor kit for details. All rates include: Unloading crated freight (the warehouse cannot receive uncrated shipments); storing at warehouse for up to 30 days (any materials stored beyond 30 days will incur additional costs applied to your invoice); reloading onto trucks and delivery to the exhibit site; unloading freight and delivery to your booth; picking up, storing, and returning empty shipping containers; and reloading freight for return to your specified destination from exhibit site.

What are the union regulations?

THE FOLLOWING GUIDELINES APPLY IN THE LOS ANGELES AREA.

We are certain you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit handling. To help you understand the jurisdiction that the various unions have, we ask that you read the following:

ELECTRICAL LABOR & PLUMBING Responsible for assembly‚ installation, and dismantling of anything that uses electricity as a source of power to the building electrical system. This includes: electrical wiring, electrical signs, multiple TV and VCR connections, videotaping using multiple video cameras‚ including camera operation‚ audio and lighting. Responsible for all plumbing supplies. This includes: air, water, gas lines, tanks and venting

LABOR — UNION The Union has jurisdiction for the operation of all material-handling equipment, all unloading and reloading, and the handling of empty containers. Exhibitors may unload their own vehicles provided they do not use any material handling equipment (fork-lifts, flatbeds, dollies, pallet jacks, etc.) For the efficiency of the trade show as a whole, an area will be set aside for these self-unloading exhibitors.

INSTALLATION & DISMANTLE LABOR — UNION All hired labor must belong to Local union. Labor can be ordered in advance by returning the enclosed form, or on show site, at the RPMXPO Service Desk. Three options for installation and dismantle labor exist in LAS VEGAS. Labor may be performed by full-time employees of the exhibiting company; or hired through RPMXPO, the official general service contractor; or hired through an exhibitor appointed contractor that complies with the local union jurisdiction.

PLEASE NOTE: Please do not tip any employee. Do not give coffee breaks, for union employees have a fifteen minute paid break mid-morning and mid-afternoon. Any attempt by an employee to solicit a gratuity for any service should be reported immediately to RPMXPO and/or Exhibit Management. Union employees are paid a good wage scale, and tipping is strongly discouraged and is not an accepted policy of any Official Service Supplier. If you encounter any difficulty with any laborer, or if you are not satisfied with the work performed, please bring this to the attention of RPMXPO. Please refrain from voicing complaints directly to craft personnel. The person in charge of your exhibit should carefully inspect and sign all work order forms. If there are any questions about any bills, bring the bill to the appropriate Service Desk and discuss it with the per-son in charge prior to leaving show site.

How do I market my product/service pre, during, and post event to event attendees?

IDEA has many options to assist with your pre, during and post marketing efforts. Please contact Vivian Griggs at [email protected] for more details.

How do I engage attendees at the event from my booth?

Our attendees are there to shop and learn, so be sure to offer on-site discounts on your products/services. The most successful booths are interactive, drawing attendees into their booth to try out their product, taste their samples, or learn about their services, first-hand.

What are the Wi-Fi Options?

Smart City Networks offers on-site wireless services for both attendees and exhibitors. Our Complimentary Internet is offered free of charge and is available in all public spaces and meeting rooms. Our Exhibitor Internet is available facility-wide on a 5 GHz wireless network, at speeds of 3 Mbps up/down per device. Depending on where you are in the facility, you may see both SSIDs (network names), but only Exhibitor Internet is supported in all areas.

Please see the On-Site Wireless services information in the Exhibitor Kit for more information.

Is conference registration included in my booth purchase?

Conference registration is not included in your booth purchase. If you’d like to purchase a full conference registration, you can do so HERE .

Is there an exhibitor badge I can post on my website showing I'm exhibiting?

Yes, you can get the exhibitor logo here.

What hotels are within the IDEA World Convention room block?

The host hotel is the JW Marriott. In addition to JW Marriott, there are three additional hotel options. More information can be found HERE.

Is an electrical connection included in my booth?

It is not included in the price of your booth, but you may order it through the Exhibitor Kit.

How do I maximize my trade show investment?

Planning your trade show marketing should start with objectives. Before arriving on-site, during all of your pre-event planning and preparations, determine what those objectives are and then put into place a system to quantify and measure the results.

Tips to Maximize Your Investment:

Pre-show: Pre-show marketing is a part of every successful trade show campaign. Never assume customers or prospects that are attending the trade show you’re marketing at will simply stop by. You must implement your pre-show marketing plan well in advance.

Build buzz via your social media channels, add information to your website about the upcoming trade show, send personalized emails to invite current customers and attract prospects to your booth, utilize pre-event sponsorships allowing promotion via the hosts’ marketing channels (email, event app posts, daily e-newsletter ads), include a special incentive: exclusive prize raffle for visitors, giveaway every day for those who provide you with their contact information, etc.

During-Show: Stand apart from other businesses next to you. According to the Center for Exhibition Industry Research (CEIR), the average visitor to a trade show booth is 5-15 minutes. That’s not much time to make a lasting impression or to close a sale before the person walks down to your competitor’s booth. So, have a high impact trade show display and lead generation tools in place such as scheduled demonstrations, contests, and raffle/drawings.

Select People who represent the company well to manage your booth:

-Someone who is experienced with trade shows

-Someone who is engaging and inviting (people matter most - dynamic booth staff is a must)

Choose the people who know your product or service inside and out and know your event goals the best

Post-Show: Follow-up: Part of your planning before the show should be putting together a strategy for following up with your leads from the trade show

Determine the staff and a process for following up with everyone immediately after the trade show instead of letting the connection go cold without follow up for weeks or months. Making follow up a priority can pay off and cover the trade show investment with increased lead conversion and sales.

Do you have any examples of client success stories?

Yes, we have several testimonials from previous clients:

“The expo hall was busy non-stop the entire show. We love the excitement. My advice to new exhibitors is be prepared to interact with an engaged audience. These are very creative people at the top of their field and they will stop, talk, workout and do business with you."

- Fred Helm, VP Brand, Power Plate

“We were a startup last year. Now we’re in 17 countries and IDEA is a huge part of that. The show is so great this year. Non-stop. The floor is incredible. You can see every booth. The scope of products is amazing, nutrition, clothing, equipment and the sheer volume of interested shoppers."

- Darya Bronston, Founder, Core Fitness Roller/Annovium

“The booth has been busy all day long; we’re selling a lot of product. We really want to be at the forefront of the mind of all fitness professionals and that’s why we keep coming back. IDEA is the best partner we can have."

- Johnice Graham, Senior Marketing Manager, Reebok

"We are launching our brand in the US (from Australia) and we knew it was important to reach the key influencers at IDEA World. We’re so excited; we’ve already booked this same space for next year!"

- Lorna Jane Clarkson, Founder, Lorna Jane Activewear