The problem with tracking, unless you have someone else do it, is that instructors don’t always report accurately, especially if they think their jobs are on the line, or if their self esteem is tied in some way to having “big” classes.
If you have a couple of people who work the front desk, you could ask one of them to do a quick count mid-class on three different occasions. Don’t tell your instructors that you are doing it.
180 classes a week adds up to over 20 classes a day. ?? I am wondering if there is a typo there. Or perhaps you coordinate for several physical locations? I looked for your profile to see geographically where you were, but the profile won’t pull up.
Nancy is right that although the standard is to have the instructor take a count it is useful to have someone in charge of taking an official count. This is partly because people might inflate if they felt pressured, but also because it can be hard to count in a big class, especially in a place where people can wander in after the class has started.
In a place where people pay per class Mind Body is a good program. I will give you a count and keep statistics, as well as member data.
Hello Sheila McGill,
I was also thinking about MindBody; you can also check out:
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Natalie aka NAPS 2 B Fit.
Have you tried using cards/passes? Each participant must obtain a card that is designated to a specific class they would like to take part at and then present it to the instructor (no card=no class for them). Before obtaining their card/pass they would need to sign in. This will give you an accurate number of participants for each class. I hope this helps.
We have a clipboard outside all our studios (cycling, TRX, yoga/(Pilates, studio 1 & 2, and in pool area). People sign in before attending a class. We have done this for over 30 years and it works great. The instructor still has to write that attendance number on the class roster for the week. I collect those sheets from each studio at the end of the week and we have a gal that does an excel sheet for each class. We know average number for the week, month, etc…
Another reason we love that the members sign in… if you forget somebody’s name, you can go look quick. Cheat sheet! Comes in handy quite often. If anyone wanted a copy of those sheets, I could definitely email them to you. 🙂