Hi everyone, I’m a NASM-certified personal trainer that does training out of my home gym (also a mom to a toddler 🙂 ). I recently received a request to train a pair of friends off-site. I’m wondering what is a reasonable “travel fee” to charge them? I want to make it fair but also worth my time since I’ll be away from my little one and possibly have to arrange child care. I’ve heard from 1-2 people that charging an additional $10-$20 per session is reasonable? Would this be split between the training partners, or charged per person? Thanks in advance!
Hi Melissa. A lot about the actual dollar amount that you would charge for this additional person depends on what your regular (single person) rate is. To my mind, on the face of it, an extra $10 or $20 isn’t enough, but again that depends a lot on what you normally charge. Rather than looking at a dollar amount, I like to look at percentages. That way the answer is the same for everyone, no matter what dollar amount they charge. In my opinion, an additional 40 – 50 percent for the extra person is reasonable, and ‘yes’ that would be the per SESSION not person charge. How the partners want to split it would be up to them so long as you received your total fee.
Another issue to consider would be whether you charge a travel fee as part of this service. I would say ‘yes’ for sure since as you indicate this will force you to incur additional expenses such as childcare. Another cost to you is the ‘lost opportunity’ cost that a lot of traveling trainers forget to take into account. A 1-hour session away from your home base is truly a 1.5 or even 2 hour session when you take into account your travel time. That represents a lost opportunity to train someone else in my opinion.
Good luck and have fun with expanding your business this way!
You can pretty much charge whatever you want. If an extra $10-$20 justifies your time and travel expenses then go for it. The fee can be shared by your clients or charge them individually, it’s up to you. This is one of the great things working for yourself, you decide what you worth and keep all of it as well :-)!
I charge the same no matter where the training it’s taking place.
Your home rates are going to be based on what the going rates are for training in your area along with other factors. As far as off site training goes, you then take that rate and charge what everyone else has been saying ($10-$20 more per session)and on how far you have to go. Another factor with off site training is that you have to account for not only the mileage but how long it will take you to get to the site, train and then drive back to your site. This is what a lot of people don’t think about. You might be losing a whole hour going back and forth or more. So take in the total amount of time traveling back and forth along with the training session, to come up with the rate. If it’s way more than what the client is willing to pay, then tell them that they may be better off with a trainer closer to them or to come to your location. Just be honest with them because you make your living off of time and they should be understanding of that. You don’t want to waste their time and yours.