Perhaps meet this person for coffee and get a sense for who they are and whether you trust them before even negotiating studio space.
My rental experiences have been:
1) 1,000 sq foot studio, fully equipped, $100 a month for 10 hours of access per week in a secure gated community. Outside clients allowed, and plenty of potential clients within said community.
2) Hourly rent of sprung wood floor dance floor and a moderate amount of fitness equipment, $30-$40 per hour for Zumba and other dance events.
3) Hourly rent of small gym, 1,500 sq feet, $20 per hour (no dance floor)
4) 40% of my revenue, 3 classes per week.
In all cases, there was a contract and I was provided with keys. However, all of these opportunities arose because I knew the studio owners first, so I was already over the initial consideration of being trusted.
does it not strike you as strange that a person from out of town is asking you to rent studio space? A person no less who is still studying for her certification? Getting started in personal training is difficult enough but how would a person from out of town even have clients before she actually is a trainer.
By all means, meet her. It may all have a very logical explanation. I follow my gut-feel, and it’s usually right. But ask her all the right questions.
If she is not certified yet, most likely she doesn’t have a liability insurance. This would be up to you if you want her renting from you. If you haven’t let anyone to rent form you before maybe she is not the best choice to be the first. I guess she will be working there as an independent contractor, but remember she will also be a reflection of the type of trainers you allow at your gym/business.
Will she be using your facility at the exclusion of anyone else training at that time? I am assuming that you exclusively do personal training at your facility and that you do not have other trainers working out of your studio. Otherwise, I would charge her a similar fee.
You could also ask what her budget is for the use of the studio. Then decide the amount of time you are willing to allow her to have based on that amount.
I also would not be comfortable allowing her to use the gym unsupervised. Since I would feel the need to be present, I would consider that in my pricing as well. With that in mind, I would probably charge her my lowest rate for personal training a client.
If I had met this person and had a good feeling about them, I might just charge a small fee just to make it a business deal, as a professional courtesy. I would still have her fill out all the usual forms, waivers, etc.
Well the gal won’t be able to obtain liability insurance without being certified
Therefore this is a risk to you
Whenever renting out your space I suggest:
Completed application/including a copy of drivers license
Proof of Certification/insurance
The hours and expectations of said trainer
Consult with an attorney if possible
Also, I see your fitness connect page is mostly blank, are you certified?