Assistant Fact Sheet

1) IDEA Assistants receive the same benefits and attend the same social events as a full paid attendee.

2) IDEA Assistants do not pay registration fees for the event. However, because IDEA Assistants are given a complimentary registration of substantial value, you will need to provide a credit card as part of the Assistant Commitment. You will NOT be charged unless you do not fulfill your assigned Assistant commitment. A charge of $50 will be applied if you cancel between the time you accept your agreement and 2 months prior to the event. Any cancellations from 2 months prior through the event days, including not fulfilling your complete assistant obligation, will be subject to a $100 cancellation fee. This charge will be automatic, regardless of reason so please check your schedule prior to committing. We understand that circumstances beyond your control may occur so please contact Marsha Watson if you have any concerns regarding this process.

3) IDEA Assistants are responsible for their own travel and hotel accommodations. If you are looking for a roommate to help offset this cost we encourage you to post a request on the IDEA Attendee Facebook Group. Once you have been accepted as an assistant feel free to move forward booking your travel.

4) IDEA Assistants will work a total of 12 shift hours for Personal Trainer Institute Events and 16 shift hours for IDEA World Convention over the course of the event in order to fulfill their commitment. You can view shift assignment descriptions here.

5) When not working a shift, IDEA Assistants may attend sessions on a space-available basis. Every effort is made to allow IDEA Assistants into the sessions of their choice. As an IDEA Assistant you will be permitted to wait in the Stand-By-Line and enter the room after scheduled attendees.

6) There will be a mandatory IDEA Assistant meeting preceding each event. The exact time and location will be announced in follow-up communications. All IDEA Assistants must attend this meeting. The meeting is to provide you with specific training, registration materials, and your IDEA Assistant uniform.

7) Due to last-minute cancellations by accepted IDEA Assistants, guaranteed schedules can NOT be assured. IDEA holds the right to change you schedule at any point. All changes will be clearly communicated with you. We will always do our best to take the needs of each IDEA Assistant into consideration. Communication is key, so please contact Marsha Watson with any concerns.

8) Thank you for your interest in becoming an IDEA Assistant. We appreciate your help as we continue to Inspire the World to Fitness!


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